You want to ensure that your bookkeeping and accounting processes are done correctly, but what if you currently don’t have room in your business for a full-time or in-house bookkeeper or accountant? Whatever you decide, outsourced accounting, also known at Keeping Your Balance as “accounting in the cloud” is growing in popularity as an ideal solution. You may be concerned about sending sensitive information to a third-party, so here are some questions you can ask your outsourced provider.
What network security is in place?
Make sure that your outsourced accounting service uses a secured network for its business.
At KYB, all financial documents are stored on our secure server and we keep very little paper in our office. We also take great care not to email attachments containing confidential information and strongly encourage our clients not to do so as well. We provide all the necessary tools to interact with our office in a secure environment. We ensure our clients’ sensitive financial information is completely confidential.
What do you do with my files after you’ve finished with them?
Ask your outsourced accounting service what it does once it’s finished with your bookkeeping, accounting, or taxes, especially your older files. Do they destroy them after giving you copies, store them for a specific period, or keep them on hand? Make sure you know ahead of time.
At KYB, we love shredding. We don’t leave things up to chance nor do we have them laying around.
What encryption methods do you use?
When you see a lock icon and “https” at the beginning of a website address, it is typically an SSL certification for a 128-bit or 256-bit encryption for sending files to the website. Encryption prevents snoopers from deciphering the information sent to the accounting firm. Encryption prevents the information from being retrieved in plain text by any hackers sniffing packets, preventing them from deciphering the information sent to the accounting firm.
If your outsourced bookkeeping or accounting services provider gives you access to data via cloud storage or a file room, ask them what security measures are in place for your data’s protection.
At KYB, we take data security seriously. We use the latest technology to ensure our clients’ protection. We were recently voted as SF Weekly’s Best Accountant and we would love to handle all of your bookkeeping, accounting, payroll, and taxes needs. Learn more about us here. Become a part of Keeping Your Balance's cloud accounting family by contacting us, liking us on Facebook, and following us on Twitter.